5. APPROVAL OF CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

EXPULSIONS

15. APPROVAL OF EXPULSION ABEYANCE CASE NO.14-368

Description

School Board Policy 5.34(4) permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized alternative-to-expulsion program. This student is being placed in alternative school.

Recommendation
That expulsion case no. 14-368 be held in abeyance per School Board Policy 5.34(4).

Attachment: EXPULSION CASE NO 14-368 ABEYANCE.pdf (Confidential Item) 

16. APPROVAL OF EXPULSION CASE NO. 15-166

Description

The student listed in Expulsion Case No. 15-166 is in violation of an accepted settlement agreement for Alternative School Placement due to non-attendance. On November 12, 2014 the student violated School Board Policy 5.30 Possession of Weapons and 5.30 Possession of Drugs &/or Paraphernalia. It is the recommendation of the Superintendent that the student be expelled from Sarasota County Schools until June 2, 2015.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statues and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 15-166, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately until June 2, 2015.

Attachment: EXPULSION CASE NO 15-166.pdf (Confidential Item) 

17. APPROVAL OF EXPULSION CASE NO. 15-100

Description

The student listed in Expulsion Case No. 15-100, is in violation of an accepted settlement agreement for Alternative School Placement due to non-attendance. On October 10, 2014 the student violated School Board Policy 5.32 Drug Use &/or Possession on school bus. It is the recommendation of the Superintendent that the student be expelled from Sarasota County Schools until January 19, 2016.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statues and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case NO. 15-100, to expel the student reference therein from the Sarasota County Schools, be approved effective immediately until January 19, 2016.

Attachment: EXPULSION CASE NO 15-100.pdf (Confidential Item) 

18. APPROVAL OF EXPULSION CASE NO. 14-254

Description
The student listed in Expulsion Case No. 14-254, is in violation of an accepted settlement agreement for Alternative School Placement due to initiating a Declaration of Intent to Terminate School Enrollment. On February 5, 2014, the student violated School Board Policy 5.32 Repetitive disobedience, Defiance, &/or Insubordination. It is the recommendation of the Superintendent that the student be expelled from Sarasota County Schools until May 29, 2015.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statues and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 14-254, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately until May 29, 2015.

Attachment: EXPULSION CASE NO 14-254.pdf (Confidential Item) 

MATERIALS MANAGEMENT

19. APPROVAL TO AWARD BID #15-0109 FOR HVAC DX AND LIGHT COMMERCIAL AC SYSTEMS INSTALLATION, MAINTENANCE AND REPAIR SERVICES

Description
Bids to provide 'HVAC DX and Light Commercial AC Systems Installation, Maintenance, and Repair Services' were received from seven vendors on December 3, 2014.  The bids of Air Mechanical and Service Corporation, D and D Mechanical Services of Florida dba Myakka Heating and Cooling, and United Mechanical, Inc., were the best low bids meeting the advertised specifications based on a sealed scenario.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these services are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bids of Air Mechanical and Service Corporation, D and D Mechanical Services of Florida dba Myakka Heating and Cooling, and United Mechanical, Inc., to provide 'HVAC DX and Light Commercial AC Systems Installation, Maintenance, and Repair Services' in an amount not to exceed $500,000.00, be approved as presented.

Attachment: HVACDX15-0109Rec.pdf

20. APPROVAL TO AWARD BID #15-0171 FOR HVAC MECHANICAL SERVICES

Description
Bids to provide 'HVAC Mechanical Services' were received from six vendors on December 3, 2014.  The bids of Johnson Controls, Inc., and United Mechanical, Inc., were the best low bids meeting the advertised specifications based on a sealed scenario.  The bid of Comfort Systems USA Southeast was non-responsive to the requirement to provide a minimum of a Class A HARV Contractor's License.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bids of Johnson Controls, Inc., and United Mechanical, Inc., to provide 'HVAC Mechanical Services' in an amount not to exceed $250,000.00, be approved as presented.

Attachment: HVACMech15-0171Rec.pdf

21. APPROVAL TO AWARD BID #15-0110 FOR HVAC FACTORY CHILLER SERVICE AND OEM REPAIR PARTS

Description
Bids to provide 'HVAC Factory Chiller Service and OEM Repair Parts' were received from four vendors on December 3, 2014.  The bids of Daikin Applied, Johnson Controls, Inc., and Tampa Bay System Sales, Inc., dba Tampa Bay Trane were the best low bids meeting the advertised specifications based on a sealed scenario.  The bid of Carrier Commercial Services was non-responsive to the requirement to provide a Class A HARV Contractor's License.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bids of Daikin Applied, Johnson Controls, Inc., and Tampa Bay System Sales, Inc., dba Tampa Bay Trane, to provide HVAC Factory Chiller Service and OEM Repair Parts in an amount not to exceed $750,000.00, be approved as presented.

Attachment: HVACChiller15-0110Rec.pdf

22. APPROVAL TO AWARD BID #15-0328 FOR NUISANCE WILDLIFE AND ANIMAL CONTROL

Description
Bids to provide 'Nuisance Wildlife and Animal Control' services were received from two vendors on December 11, 2014.  The bids of Florida Pest Control and Chemical Company and Good News Pest Solutions, Inc., were the best low bids meeting the advertised specifications.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bids of Florida Pest Control and Chemical Company and Good News Pest Solutions, Inc., to provide 'Nuisance Wildlife and Animal Control' services in an amount not to exceed $100,000.00, be approved as presented.

Attachment: NuisanceWildlifeAnimalControl#15-0328Rec.pdf

23. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodians of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable.  Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved.

Attachment: AgdDeleteProperty01-20-2015.pdf

24. APPROVAL TO AWARD BID #15-0026 FOR RECYCLING SERVICES - SCRAP METALS AND WHITE GOODS

Description

A bid to provide 'Recycling Services - Scrap Metals and White Goods' was received from Trademark Metals Recycling on December 17, 2014.  The bid meets the advertised specifications and is for a period of one year with the option to renew for two additional one-year periods.  These services will generate revenue for the District.

Recommendation
That the bid of Trademark Metals Recycling, to provide 'Recycling Services - Scrap Metals and White Goods', be approved as presented.

Attachment: Recycling15-0026Rec.pdf

25. APPROVAL TO AWARD BID #15-0309 FOR ITV EQUIPMENT AND INTEGRATION

Description
Bids to provide 'ITV Equipment and Integration' were received from four vendors on December 16, 2014.  The bid of Command Corporation was the best low bid meeting the advertised specifications.   The funds for this purchase are contained in the capital budget allocated for the project.

Recommendation
That the bid of Command Corporation, to provide 'ITV Equipment and Integration' in the amount of $58,000.00, be approved as presented.

Attachment: ITVEquip&Integration#15-0309Rec.pdf

26. APPROVAL TO AWARD BID #15-0310 FOR ASPHALT PAVING SERVICES

Description
Bids to provide 'Asphalt Paving Services' were received from three vendors on December 10, 2014.  The bid of Gator Grading and Paving, LLC, was the best low bid meeting the advertised specifications based on a sealed scenario.  The bid of Advanced Asphalt of Southwest Florida, Inc., was non-responsive to the requirement of providing a lime rock base.  This bid is for a period of one year with the option to renew for two additional one-year periods.  Funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Gator Grading and Paving, LLC, to provide 'Asphalt Paving Services' in an amount not to exceed $300,000.00, be approved as presented.

Attachment: AsphaltPavingServices#15-0310Rec.pdf

27. APPROVAL TO AWARD BID #15-0001 FOR AUDIO VISUAL AND VIDEO EQUIPMENT

Description
Bids to provide 'Audio Visual and Video Equipment' were received from seventeen vendors on December 12, 2014.  The bids of Adorama, Inc., AFP Industries, Inc., Audio Visual Innovations, Inc., Camcor, Inc., CDW Government, LLC, Commercial Design Services, Florida Visual Display Products, Inc., dba Florida Chalkboard Company, Lakeshore Learning Materials, Pro Sound, Inc., Pyramid School Products, School Specialty, Inc., Schoolhouse Products, Inc., Smiley's Audio Visual, Inc., and Troxell Communications, Inc., were the best low bids meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with the option to renew for two additional one-year periods.  Funds for these purchases are contained in the operating and capital budgets of the schools and departments.

Recommendation
That the bids of Adorama, Inc., AFP Industries, Inc., Audio Visual Innovations, Inc., Camcor, Inc., CDW Government, LLC, Commercial Design Services, Florida Visual Display Products, Inc., dba Florida Chalkboard Company, Lakeshore Learning Materials, Pro Sound, Inc., Pyramid School Products, School Specialty, Inc., Schoolhouse Procucts, Inc., Smiley's Audio Visual, Inc., and Troxell Communications, Inc., to provide 'Audio Visual and Video Equipment' in an amount not to exceed $800,000.00, be approved as presented.

Attachment: AVVE15-0001Rec-Revised.pdf

CONSTRUCTION

28. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE HERON CREEK MIDDLE SCHOOL AND TRIAD PORTABLE DEMOLITION PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Change Order #1 for approval.  The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc1-20-2015_ProjCompl+FinalConPymt-CO1_HeronCreek&TriadPortDemo.pdf

29. APPROVAL OF UPDATE #1 TO THE 2015 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description
The recommended professionals have submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County Schools projects.  These submissions are in accordance with School Board Policy #7.71.  The initial list was Board approved on 1/6/2015 (Item #28).  The newly added firms are identified in the enclosure at the end of the initial listing.  Upon Board approval, the pertinent date from these submissions will be incorporated to the existing list.

Recommendation
That Update #1 to the 2015 Annual Certification of Professionals for Construction Related Services be approved as presented.

Attachment: BAIenc1-20-2015 _Update1_2015QPAnnualCertList.pdf

30. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Order(s) are summarized on the enclosure for ease of review.  These change orders collectively total a decrease of  ($901,793.76) in gross contract dollars.

Included in these change orders are ($923,464.51) credit of Direct Material Purchases; the corresponding Direct Material Purchase Orders of ($871,007.09) result a net of $52,457.42 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc1-20-2015_CSDCOs.pdf

FINANCE

31. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING NOVEMBER 30, 2014

Description

The Superintendent's Financial Statements for the month ending November 30, 2014 does not expect any unexpected trends for the second quarter of the 2014-2015 fiscal year.  The General Fund has reversed the negative trend with the receipt of property tax revenue.  Expenditures are anticipated to exceed revenues at year end in the General Fund because of the use of unassigned fund balance included in the adopted budget.

Recommendation
That the Board approve the Superintendent's Financial Statements for the month ending November 30, 2014 as presented.

Attachment: November 2014 Budget Supers.pdf
Attachment: Nov 14-15 supers.pdf